What kind of permissions does Athento allow? – Athento

Over a space

Athento allows you to assign permissions to a group of users on a space or on individual objects (documents and folders).

The types of permissions handled by the tool are:

Type	Description
Reading	It allows the visualization in query mode of documents belonging to the space and its data. Allows you to download the file or document. Allows you to search for documents in the mentioned space. Allows the document to be shared via email or public link. It allows to visualize the general information of the space. Allows you to view the general configuration of the forms in the space. Allows access to product Insigths and predefined reports. Allows the creation of queues
Writing	Includes all the permissions of the previous role Allows you to create documents in space. Allows you to edit the metadata of a document, as well as the attached file or image. Allows comments on the document Allows you to validate, reject or extract fields Allows you to validate a document Allows you to create relationships between documents Allows you to block or unblock documents that have been blocked by the user. Allows you to add pages to a document Allows you to reset the processing status of a document. Allows to generate a QR code for a document Allows you to copy a document Allows you to generate a document from a template Allows uploading or deleting a document from an external repository (ECM or OneDrive for example). Allows you to execute all operations in space on a document, individually or Complete Analysis. Allows to classify a document manually or automatically Allows the creation of folders Move a document from one folder to another Allows massive document import in the space
Disposal	Allows you to delete documents in the space. (You must have read permission)
Serial Manager	Includes all the permissions of the previous profile. Allows you to unlock documents that have been locked by other users. Allows you to add white and black words for automatic document classification. Allows you to add a new document type Modify the basic configuration in the space (allowed forms, allowed file size, default preview, etc.). Allows you to configure the execution of automatic operations on the space. Allows you to create, activate and deactivate the active forms in the space. Allows you to activate the calculation of statistics in space Allows to manage integrations in the space (email, sftp, cmis) Adding programmatic tasks in space Accessing the recycle garbage can of deleted documents in space Execute some batch operations on the space Modify the form configuration Modify the configuration of a metadata Modify the displayed panels of the document Modifying the QR generation settings Bulk editing of documents in space Create and modify the life cycle of a document Create and modify a template for document generation.

Team Administrator Permissions

The team administrator is a figure designed to manage all team administration settings. Users who belong to the team administration group have these privileges.

The creators of the team are also team administrators.

A team administrator has all the privileges of a space administrator of all spaces belonging to the team. In addition he can:

View the Users menu, from which you can create users, create groups, assign groups to users and visceversa, assign permissions.
Deactivate users.
Edit the team name.
Assign a group of administrators to the team.
Change the team logo.
View the team's billing tab and its consumption
Create new Teams
Move a team user

Life cycle permits

All users with at least read permission on a series will see the life cycle of the documents in that space.
In order to move a document to a lifecycle state, the user must belong to the group authorized to move a document to that state.

Permissions on trays or queues

To be able to view a tray, it must belong to a series of the user's active team.
To be able to view a tray, the user must belong to the group associated to the queue at the time of its creation.

Permissions on documents based on form type

Athento allows to indicate in each type of form under which conditions the access to the documents belonging to a given type is allowed. This permissions management is the one that allows a greater flexibility since it allows to condition the visualization of a document to the value of a metadata, the state of the document, etc.

Permissions on objects (documents and folders)

Permissions on folders

In order to create or edit folders, the user must have write permission on the spaces to which the folders belong.

Folders created in a space automatically inherit the permissions of the space. A user with permissions on the space will be able to see the folders created in the space unless the permissions have not been revoked on them.

The permissions that can be given on a folder are:

Reading	The user can view the folder and the documents contained in the folder.
Writing	The user can upload documents to the folder
Administration	Rename the folder Assign permissions on the folder

Permissions on individual documents

Document permissions